The Annual General Meeting in Hoist Finance AB (publ), reg. no. 556012-8489, will be held on Tuesday 13 April 2021. Due to the Covid-19 pandemic, the Board of Directors has decided that the Annual General Meeting will be conducted without the physical presence of shareholders, representatives and third parties. The shareholders will be able to exercise their voting rights only by voting in advance via postal voting. Information on the resolutions adopted at the Annual General Meeting will be published on 13 April, as soon as the result of the postal voting has been compiled.
Right of attendance
Shareholders who wish to attend the Annual General Meeting by postal voting shall be listed in the shareholders' register maintained by Euroclear Sweden AB (the Swedish Central Securities Depository), on Thursday 1 April 2021, and notify the company of their intention to attend the meeting by casting their postal vote so that it is received by the company no later than on Monday 12 April 2021.
Shares registered by nominees
To be able to attend and vote by postal voting at the Annual General Meeting, the shareholders whose shares are registered in the name of a nominee must have such shares temporarily registered in their own names, in the shareholders' register maintained by Euroclear Sweden AB. This procedure, so-called voting rights registration, must have effect on Thursday 1 April 2021 and should be requested from the nominee well in advance of this date.
The Board of Directors’ decision that shareholders will be able to exercise their voting rights only by postal voting has been made in accordance with section 22 of the Act (2020:198) on temporary exceptions to facilitate the execution of general meetings in companies and other associations. A special form must be used for the postal vote and is available on Hoist Finance’s website www.hoistfinance.com.
Hoist Finance AB (publ)
Annual General Meeting
103 99 Stockholm
Completed forms must be received by Hoist Finance no later than Monday 12 April 2021.
The shareholders may not provide special instructions or conditions to the postal vote. If so, the entire postal vote is invalid. Further instructions and conditions can be found in the postal voting form.
Powers of attorney
If the shareholder submits its postal vote by proxy, a written and dated Power of Attorney signed by the shareholder must be attached to the postal voting form. If the shareholder is a legal person, a registration certificate or other authorization document must be attached to the form. Proxy forms are available on the group’s website www.hoistfinance.com.
Shareholders’ right to receive information
The Board of Directors and the CEO shall, if any shareholder so requests and the Board of Directors believes that it can be done without material harm to the company, provide information regarding circumstances that may affect the assessment of an item on the agenda and circumstances that may affect the assessment of the company’s or its subsidiaries’ financial situation and the company’s relation to other companies within the Group. A request for such information shall be made in writing to the company no later than ten days prior to the Annual General Meeting, i.e. no later than Saturday 3 April 2021, by email to email@example.com or at the address of Hoist Finance AB (publ), Annual General Meeting, Box 7848, 103 99 Stockholm. The questions and responses will be made available on the company’s website www.hoistfinance.com, together with a webcast with the CEO including his reflections on 2020, no later than Thursday 8 April, 2021. The questions and answers will also be available at the company's head office, Bryggargatan 4, 111 21 in Stockholm, Sweden on the same date. The information is also sent to the shareholders who requested it and stated their address.
Processing of personal data
For information on how your personal data is processed, see https://www.euroclear.com/dam/ESw/Legal/Privacy-notice-bolagsstammor-engelska.pdf
- Notice of Annual General Meeting 2021.pdf
- Power of Attorney.pdf
- Form for postal voting.pdf
- Appendix 2 & 12 - The Nomination Committee's proposals and motivated opinion.pdf
- Appendix 12 A - Presentation of proposed board members.pdf
- Appendix 9 - Disposition of Earnings.pdf
- Appendix 10 - Remuneration Report 2020.pdf
- Appendix 13 - Guidelines for Remuneration to Senior Executives.pdf
- Appendix 14 - Deferred Bonus Plan 2021.pdf
- Appendix 15 - BoD's proposal on authorisation for the Board of Directors to resolve on new share issue.pdf
- Appendix 16 - BoD's proposal on authorisation for the Board of Directors to resolve on acquisition of own shares.pdf